DigiGround | We Respect and Give Precedence To Your Privacy

Privacy Policy

DigiGround Policies

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Written By: Cheryl Machado

Reviewed by: Yovina Soetawijoyo

Checked and Approved by: Amjad Khanche – Managing Director

Date of Issue: January 2019

Version: 4.0

Purpose

DigiGround Pty Ltd (DigiGround/we/our) is committed to providing all stakeholders with the highest levels of professional service. The purpose of this Privacy Policy is to communicate to you how we manage, collect, deal with, protect and allow access to personal information in accordance with the Privacy Act 1988 (Cth) (the Privacy Act) and the Australian Privacy Principles (the APPs). We understand the importance placed on the privacy of your personal information. DigiGround will endeavour to make you aware of the contents of this Privacy Policy before or as soon as reasonably practicable after collecting any personal information about you.

Commencement of Policy

This Policy will commence from August 2019.

Application of the Policy

This Privacy Policy applies to our management of the personal information of our clients, customers, suppliers and prospective employees. This Privacy Policy does not apply to our acts and practices which relate directly to the employee records of our current and former employees.

The policy forms part of all DigiGround agreements, contracts and business practices which involve collection and/or management of personal information.

Why do we collect, hold, use and disclose personal information?
We collect, hold, use and disclose personal information for the following purposes:

we believe that the overseas recipient is subject to a law that has the same effect of protecting personal information in a way that, overall, is at least substantially similar to the way in which the Privacy Act and the APPs protect personal information and there are mechanisms available for you to access to take action to enforce that protection of law; or

we obtain your express consent to the disclosure of personal information to overseas recipients.

Unless otherwise provided by law, we will not collect, hold, use or disclose sensitive information without your consent. If you would like to access any of our services on an anonymous basis or by using a pseudonym, please tell us. However, we will require you to identify yourself if:

we are required by law to deal with individuals who have identified themselves; or
it is impracticable for us to deal with you if you do not identify yourself or elect to use a pseudonym.

Please be aware that your request to be anonymous or to use a pseudonym may affect our ability to provide you with the requested goods and/or services.

What kind of personal information do we collect and use?

The nature and extent of personal information that we collect varies depending on your particular interaction with us and the nature of our functions and activities.

Personal information that we commonly collect, hold, use and disclose could include your name, position, date of birth, current address, facsimile numbers, email address, telephone numbers, next of kin, tax file number, education details, Australian Business Number, bank details, business references, financial details, details about your business, drivers license number and preferred means of contact, professional and academic credentials, hobbies and interests.

How do we collect and hold personal information?

Where possible, we will collect personal information directly from you. We collect information through various means, including interviews, appointments, forms, surveys, applications and questionnaires (whether in hardcopy or electronic format, including information submitted via our website or other electronic means). If you feel that the information that we are requesting, either on our forms or in our discussions with you, is not information that you wish to provide, please feel free to raise this with us.

In some situations we may also obtain personal information about you from a third party source. If we collect information about you in this way, we will take reasonable steps to contact you and ensure that you are aware of the purposes for which we are collecting your personal information and the organisations to which we may disclose your information, subject to any exceptions under the Privacy Act.

If we receive unsolicited personal information about you that we could not have collected in accordance with this Privacy Policy and the Privacy Act, we will within a reasonable period, destroy or de-identify such information received. Our website may record details of visits to our site and this may be logged and the following information collected:

the visitor’s server address, domain name and browser type;
the date and time of the visit to the site;
the pages accessed and the documents downloaded;
the previous website visited;
the user’s operating system; and
the links followed from other sites to get to the current site.

The information listed above will only be used by us internally for statistical and research purposes.

When do we use and disclose your personal information?

We will only use and disclose your personal information:

if we get your consent; or
for purposes which are related to the purposes for which the information was collected, in accordance with this Privacy Policy and the Privacy Act.

For the purposes referred to in this Privacy Policy, we may disclose your personal information to other parties including:

your referees;
your former employers;
credit agencies;
our professional advisors, including our accountants, auditors and lawyers;
our Related Entities and Related Bodies Corporate (as those terms are defined in the Corporations Act 2001 (Cth));
our employees, contractors and suppliers;
Professional membership agencies;

We will only use or disclose your personal information for the purposes of direct marketing if – we collected the information from you;

it is reasonable in the circumstances to expect that we would use or disclose the information for direct marketing purposes;
we provide you with a simple means to ‘opt-out’ of direct marketing communications from us; and
you have not elected to ‘opt-out’ from receiving such direct marketing communications from us.

Do we send information overseas?

It is likely that we will disclose personal information to overseas recipients and it is not practicable for us to specify the countries in which overseas recipients of personal information are located.

If we disclose your personal information to overseas recipients, we will take reasonable steps to ensure that such recipients do not breach the Privacy Act and the APPs unless:

we believe that the overseas recipient is subject to a law that has the same effect of protecting personal information in a way that, overall, is at least substantially similar to the way in which the Privacy Act and the APPs protect personal information and there are mechanisms available for you to access to take action to enforce that protection of law; or
we obtain your express consent to the disclosure of personal information to overseas recipients.

Access to and correction of your information

You have a right to access your information.

We are not obliged to allow access to your information if:

we reasonably believe that giving access would pose a serious threat to the life, health or safety of any individual, or to public health or public safety;
giving access would have an unreasonable impact on the privacy of other individuals or companies;
the request for access is frivolous or vexatious;
the information relates to existing or anticipated legal proceedings between you and us and would not ordinarily be accessible by the discovery process in such proceedings;
giving access would reveal our intentions in relation to negotiations with you in a way that would prejudice those negotiations;
giving access would be unlawful;
denying access is required or authorised by or under an Australian law or a court/tribunal order;
we have reason to suspect that unlawful activity, or misconduct of a serious nature relating to our functions or activities has been, is being or may be engaged in and giving access would be likely to prejudice the taking of appropriate action in relation to the matter;
giving access would be likely to prejudice one or more enforcement related activities conducted by, or on behalf of, an enforcement body; or
giving access would reveal internal evaluative information in connection with a commercially sensitive decision-making process.

We will also take reasonable steps to correct information to ensure that, having regard to the purpose for which it is held, it is accurate, up-to-date, complete, relevant and not misleading if:

we are satisfied the information is inaccurate, out-of-date, incomplete, irrelevant or misleading, having regard to a purpose for which it is held; or you request us to correct the information.

If you make a request for access to or correction of personal information, we will:

respond to your request within a reasonable period; and
if reasonable and practicable, give access to or correct the information in the manner requested.

If we refuse to give access to the personal information because of an exception or in the manner requested by you, we will give you a written notice that sets out at a minimum:

our reasons for the refusal (to the extent it is reasonable to do so); and
the mechanisms available to complain about the refusal.

If we refuse a request to correct personal information, we will:

give you a written notice setting out the reasons for the refusal and how you may make a complaint; and
take reasonable steps to associate a statement with personal information it refuses to correct;

We reserve the right to charge you reasonable expenses for providing access or making a correction to personal information, for example, a fee for photocopying any information requested by you. If we charge you for giving access or making a correction to your personal information, such charges must:

not be excessive; and
not apply to the making of the request for access or correction to personal information.

Nothing in this Privacy Policy replaces other informal or legal procedures by which an individual can be provided with access to or to correct personal information.

Integrity of your information

We will take reasonable steps to:

ensure that the information that we collect is accurate, up to date and complete;
ensure that the information that we hold, use or disclose is, with regard to the relevant purpose, accurate, up to date, complete and relevant; and
secure your information

We will take reasonable steps to protect information from:

misuse, interference and loss; and
unauthorised access, modification or disclosure.

We will take reasonable steps to destroy or de-identify information that we hold if we no longer need the information for the primary purpose for which the information was collected and we are not otherwise required by law to retain the information.

Complaints

Individuals may make a complaint if they believe DigiGround has mishandled their information.

The following must be reported to the Privacy Officer (listed below):

concerns that the information contained in a record of a client,
stakeholder’s may have been mishandled;
any complaints/allegations about a breach of privacy;
all privacy-related matters referred from the Privacy Commissioner within the Office of the Australian Information Commissioner.

Information security breaches can be caused by a variety of factors, affect different types of information and give rise to a range of actual or potential harm to individuals, agencies and organisations. Consequently, there is no single way of responding to a information security breach. Each breach will need to be dealt with on a case-by-case basis. All complaints and alleged breaches will be investigated by an independent privacy officer and the complainant will be advised of the outcome.

DigiGround is committed to a quick resolution of all complaints.

You may also make a complaint directly to the Office of the Australian Information Commissioner (OAIC) online, by mail, fax or email. Please visit the OAIC website at https://www.oaic.gov.au/engage-with-us/research-and-training-resources/videos/how-do-i-make-a-privacy-complaint for more information.

How to contact us

If you would like more information on privacy or have any questions in relation to this policy please contact DigGround via telephone +61 2 8259 0311 or email admin@digiground.com.au

Variations

DigiGround reserves the right to vary, replace or terminate this policy from time to time with or without notice to you. It is recommended that you visit this website to keep up to date with any changes.